Creating Keyboard Shortcuts in Outlook for Mac
So I finally got Outlook for Mac at work this week, and I really like it so far. One thing I immediately noticed was missing, however, was the ability to setup signatures to not show on any replies and forwards. This is pretty important to me, since I’m frequently getting myself into pretty deep email chains, and I don’t want my email and phone number on all 75 emails in them.
This was definitely a problem that needed a fix. A quick google search, and I found a solution: Application Shortcuts. This is a pretty awesome tool on the mac, that seems glaringly absent from windows. What it does is basically give you the ability to set keyboard shortcuts for any application, and manage them all via system preferences:
- After setting up my signature in Outlook, I went to System Preferences > Keyboard > Keyboard Shortcuts.
- In the list on the left, I went down to Application Shortcuts.
- I hit the plus sign to add a new shortcut.
- In the applications dropdown, I found Outlook.
- The next step was extremely important to get this to work. In the Menu Title box, you need to add the menu name exactly as it appears in the app. This does not include the path to this menu item. For example my menu item was to insert my signature called Standard (Draft > Signatures > Standard), so I put just the word “Standard” in this box.
- Then assign the keyboard command, save, and viola! You now have a keyboard command to add a signature whenever you like in Outlook.
Leave a Reply
Good post! Quick and easy!Link to comment
good workLink to comment
Thanks so much for posting and notifying us about this tool! I have a question. Your path is in (Draft > Signatures > Standard) – did you save your signature in a folder somewhere or a draft of an email? I entered the exact name of one of my saved signatures as the shortcut and it didn’t work. Thanks!Link to comment
Hmmmmm… interesting. Make sure that the case is correct, as it is case sensitive. You may also want to shy away from spaces, as I’m not sure if it escapes them in the names or not. Might want to make the signature name something unique as well.
I just created my signature under Preferences > Signature. That should add it under the draft menu.
Hope that helps!Link to comment
fantastic, thank you!Link to comment
Thanks! Do you know any secret mojo so I can use a hot key like “a” instead of alt/option-A or the like? I like to press “a” to archive messages to a folder.
Cheers,Link to comment
Not sure how you would do it without a modifier key like command or alt Danny. You might need a third party app for that.Link to comment
Great help! Thanks very much.Link to comment
I like the idea, but when I try this it will not work (nothing happens) unless I first click the signature button in the menu bar of the email message. Then I can execute the keyboard shortcut. Any ideas on a solution? ThanksLink to comment
Unfortunately, I see the same problem now. Thinking of switching to a more robust clipboard app and mapping this that way. Look for a follow-up post!Link to comment
Cool trick – very good to know. I used it for giving categories a keyboard shortcut, for some reason it only works when viewing a particular message and not from the reading pane – but this is good enough.Link to comment
Hi! Exactly what I was looking for but I’m experiencing the same problem as Dan and you. Did you manage to fix this somehow? I couldn’t find the follow-up post you were mentioning.
Thanks!Link to comment
Great post! I was able to create a shortcut for signature replies. It appears to work for the “Standard” signature and not other signatures however. I am aware that is case sensitive and it is still not working. Any ideas?Link to comment
It works perfect for me … until I restart my Mac. Then all shortcuts are gone :/Link to comment
Thanks – This was bugging me.. Legend!Link to comment
I’m trying to change the shortcut in my Mac Outlook to “Control M” to move a message (or just to open the dialog box to move to ________) I can NOT find what the EXACT wording would be to do this… these forums all talk about using the exact name of the outlook menu command, and I can’t for the life of me find them! Please help 🙂Link to comment
Ok, I think I *hopefully* figured out the issue with having to click on the Add Signature to this Email icon before you can use the keyboard shortcut to add your desired signature. Select Random for your default signature.
That’s it. Then when you open a new message, use your keyboard shortcut without having to click anything!
I haven’t quit Outlook or restarted my computer to see if these settings hold afterwards. I hope they do!Link to comment